Holiday & Summer Camps
Holiday, Summer, Easter, Half-Term and Winter Camps.
Plan seasonal programmes, assign staff, import registrations and keep daily camp operations visible from the office to the activity floor.
Holiday Camps • After-School Clubs • Workshops • Year-Round Programmes
The Operating System for Holiday & Summer Camps
Power every holiday camp, club and children's programme from one platform.
Whether you run holiday camps, after-school clubs, sports coaching, coding academies or children's workshops, CampVesta brings planning, staffing, registrations, parent consent, attendance and day-to-day operations together in one secure platform.
Holiday CampsAfter-School ClubsSportsSTEM & CodingWorkshopsMulti-ActivityArts & CraftsDance & MusicWraparound CareOutdoor & NatureCulture & HeritageAttendanceParent ConsentMulti-SiteReporting
Today across sites
Operations Command
Live
Children expected
186
Checked in
148
Staff clocked in
32
Consent complete
94%
Activity floor ready
Registers synced
Medical notes available
Collection permissions visible
Solutions
Built for organisations running children's programmes
Holiday and summer camps remain the flagship use case. The same operating model also supports clubs, workshops, academies, franchises and year-round children's activity providers.
Multi-Site Camp Operators
Operators managing multiple venues or locations.
Give site leaders the information they need while central teams retain clear oversight of occupancy, staffing, consent and performance.
STEM, Coding & Robotics Academies
Coding schools, robotics clubs, maker spaces and STEM providers.
Organise workshops, recurring clubs and holiday intensives with reusable activity libraries, registers and parent information.
Sports Clubs & Coaching Providers
Football, Rugby, Cricket, Tennis, Swimming, Martial Arts, Dance, Gymnastics and Multi-Sports.
Coordinate coaches, groups, venues and clear collection and handover workflows while keeping attendance and medical notes close to the session.
Adventure & Outdoor Learning
Forest Schools, Bushcraft, Outdoor Education, Climbing and Adventure Providers.
Surface additional needs, collection permissions and safeguarding notes for programmes where clear operational context matters.
Creative Arts & Performing Arts
Drama, Theatre, Music, Dance, Art and Creative Workshops.
Run workshops and themed activities with parent consent, child records, staff planning and site-level registers in one place.
After-School & Wraparound Clubs
Breakfast Clubs, After-School Clubs and Wraparound Care.
Support term-time provision alongside camps, including registers, emergency contacts, medical information and collection permissions.
Multi-Activity Providers
Organisations combining Sport, STEM, Creative Arts and Enrichment.
Keep complex programmes organised through shared activity libraries, structured imports and reporting across activities.
Education Franchises
Multi-location educational franchise organisations.
Standardise operating practice across locations without losing the local detail each venue needs to run safely.
Independent Children's Activity Providers
Independent operators delivering children's activities.
Replace scattered spreadsheets with a calmer operating layer for registrations, staff, registers, consent and reporting.
Platform workflow
One connected operational journey
CampVesta is designed around the real sequence operators follow every season and every day.
1
Plan
Build camps, clubs, workshops, sites, activity groups and reusable programme structures.
2
Staff
Collect availability, assign instructors, manage site leads and understand staffing gaps early.
3
Register
Import existing bookings or create secure parent links for child and family information.
4
Consent
Capture emergency contacts, medical notes, additional needs, photo consent and collection permissions.
5
Operate
Run live registers, child check-in and check-out, staff clock-in, and daily operational dashboards.
6
Analyse
Review occupancy, bookings, attendance, revenue, staffing, costs and profitability.
Capabilities
A platform for planning, people, children and performance
Grouped around the operational work your team needs to complete, not a disconnected list of features.
Programme Planning
- Programmes & Activities
- Activity Library
- CSV Imports
- Multi-Site Operations
People & Permissions
- Staff Planning
- Role-Based Permissions
- Communications
- Operational Information
Child Operations
- Attendance & Check-In
- Parent Registration & Consent
- Safeguarding Information
- Daily Registers
Business Intelligence
- Financial Performance
- Reporting & Insights
- Occupancy
- Staffing Costs
Operations
Built for the office. Designed for the activity floor.
Central teams can plan, monitor and analyse. Instructors and site leads can focus on the daily registers, collection and handover workflows, and live attendance information they need in the moment.
Child Check-In
Child Check-Out
Staff Clock-In
Live Attendance
Daily Registers
Operational Dashboard
Mobile & Tablet Operations
Parent registration & consent
Complement your booking system with a stronger operational layer
CampVesta does not have to replace the way parents book. It can take imported registrations or secure parent links and turn them into usable operating records for staff, safeguarding and reporting.
Secure parent links
Collect the information your team needs for safe delivery, then track what is complete before the first day starts.
Online Parent Registration
Emergency Contacts
Medical Information
Additional Needs
Parent Consent
Collection Permissions
Photo Consent
Secure Parent Links
Progress Tracking
Import from CSV
Bring existing bookings into CampVesta without rebuilding your sales flow.
Surface safeguarding details
Keep medical, additional needs and operational notes visible to authorised staff.
Reduce admin chasing
Track registration and consent progress before sessions begin.
Create cleaner records
Standardise child, parent, activity and site data for operations and reporting.
Direct Camp BookingsBeta
Import bookings from your existing booking platform today. Direct customer bookings through CampVesta are currently in Beta.
Financial & operational intelligence
Understand the season while it is still in motion
Illustrative reporting surfaces help operators see the relationship between occupancy, attendance, staffing, revenue, costs and profitability.
Illustrative data
Occupancy
84%
+12%
Bookings
426
+38
Attendance
392
92%
Revenue
GBP 48k
+18%
Staffing
37
5 gaps
Costs
GBP 21k
tracked
Profitability
31%
+4%
Joined-up decisions
See operational pressure early, then adjust staffing, capacity and programme plans with better context.
Explore CampVesta
Find the right solution for your operation
Explore CampVesta capabilities for camps, clubs, multi-site teams, parent registration, attendance and operational reporting.
Solutions
- Holiday Camps
- Summer Camps
- After-School Clubs
- Sports Clubs
- STEM & Coding Academies
- Adventure Programmes
- Multi-Activity Providers
- Education Franchises
Platform
- Attendance
- Parent Registration
- Staff Scheduling
- Multi-Site Management
- Reporting
- Safeguarding
Resources
- Blog
- Help Centre
- FAQs
Pricing
Start with the operating workflows that matter most.
CampVesta currently includes guided onboarding, helping operators configure sites, programmes, teams, registrations and consent workflows correctly from the start.
FAQs
Questions operators ask before moving camp operations into CampVesta
Short, practical answers for camp, club, academy and franchise teams evaluating the platform.
Does CampVesta replace our booking system?
CampVesta complements your existing booking system today. Import bookings from your existing platform, then use CampVesta for registrations, consent, staffing, attendance, safeguarding information and reporting. Direct customer bookings through CampVesta are currently in Beta.
Can we import registrations?
Yes. CampVesta supports CSV imports so teams can bring booking, child and parent information into a structured operational workflow.
Can we run multiple sites?
Yes. CampVesta is built for single-site and multi-site operators, with site-level visibility, scoped access and central reporting.
Can instructors check children in?
Yes. Staff can use operational views for daily registers, child check-in, child check-out and live attendance where they have the right permissions.
Does CampVesta support after-school clubs?
Yes. Holiday and summer camps are the flagship use case, and the same operational model extends naturally to after-school clubs, breakfast clubs, wraparound care and workshops.
Can parents complete consent online?
Yes. CampVesta supports secure parent registration and consent links for emergency contacts, medical information, additional needs, collection permissions and photo consent.
Does CampVesta work on mobile?
Yes. CampVesta is designed for office teams as well as mobile and tablet use on the activity floor.
Can franchises use CampVesta?
Yes. CampVesta supports multi-location operating models where central teams need consistency and local teams need practical day-to-day tools.